Expense Policy
Airbyte takes pride in being a transparent organization - our focus is on creating the best value for our customers and making careful decisions on investments to continue to scale the organization and fulfill our mission of commoditizing data integration. At the same time, your health, happiness, and productivity are important to us. Therefore, our philosophy is Freedom & Responsibility. We trust you, just do what's best for the company. Still not sure what that means? Just think how much would you spend if it were your money?
If you see the need for any business expenses except for software, go ahead and incur it with your personal credit cards and we’ll reimburse you for the expenses via Brex. For non-US Airbyters, please submit your reimbursement requests via Deel for all purchases.
If the expense requires signing an agreement, please follow the procurement process in the Finance Notion doc.

As with any business transaction, you must keep and submit copies of all receipts. If you make a business-related purchase on your personal credit card, you cannot expect a reimbursement without a receipt.

The policy below defines equipment you may need to purchase for your work at Airbyte. These specific items do not require permissions to purchase as long as you attach receipts in your reimbursement requests. If you would like to purchase items that are not listed below, please reach out to Otto to discuss.

As a 100% remote company, Airbyte realizes the necessity of an appropriate and comfortable home workspace. To ensure this is available to you, Airbyte will provide your office equipment. It is yours to use as long as you work for us, but please note that it ultimately remains Airbyte property.

We recommend a monitor that supports 4K, which provides higher resolution than standard HD and fits more content on-screen.
How much should I spend? We expect a quality monitor will cost between $300 and $500.
What do you recommend? Philips’ ones are a great value. They come with an HDMI cable, but you will likely need to purchase a USB-C adapter separately to connect your external monitor.

We recommend you purchase a mouse, keyboard, and laptop stand.
Mouse and keyboard: We recommend sticking with Apple products, as this reduces compatibility issues.
Laptop stand: We recommend Nextstand. They offer portable stands at a great value.

We find that most remote workers already have a home office desk and chair. If you do not, please make a suggestion.
How much should I spend? We ask you to use your best judgment and know we are committed to helping you create a comfortable home office where you can work effectively and feel comfortable.

If your home environment is noisy, you may find a pair of noise canceling headphones helpful.
How much should I spend? A good set of noise canceling headphones should cost less than $300 but we can be flexible if you have a particular set in mind that may cost more.

For Software that can be purchased via credit card without executing agreements, please follow our self-serve software purchase process in the Finance Notion doc. For software that requires signing an agreement, please follow our procurement process which can also be found in Notion. We do not wish to introduce new software designed specifically for collaboration. For us to consider this type of software, it would need to offer significant advantages that warrant the cost. In general, new collaborative software introduces more complexity than simplicity by creating yet another place to keep up with todo items/communications/comments.
We currently use the following stack for collaborative software: Google Workspace; Notion; Slack; Zoom; Whimsical - visual workspace for thinking and collaboration ; GitHub - documents, discussion, code; Amplitude - product analytics; and Figma - graphic design.
Individual software is left to personal preference, and we encourage you to share any new software favorites you discover.
Before signing up for a new software / service, please confirm with Otto that a company team account doesn't already exist.

We want Airbyters to be happy, healthy, and productive. Working from home can get old or be difficult at times, so we offer you a few options to get out of your home office.
If you prefer to work from a co-working space, we will cover the full monthly cost. As with all expenses, please pay with your personal credit cards and submit reimbursement requests with your receipts. The co-working space must be only for yourself. We also kindly ask you to be mindful when committing to the length of term.

We want you to know you are important to us, so we make it a point to recognize Airbyters achievements and other important milestones in your lives. We believe this makes each person feel special and helps to keep morale high.

Airbyte budgets $100 for a birthday gift for each Airbyters. We want it to be personalized, so we’ll ask team members for gift ideas in advance of the birthday.

We budget $100 for each Airbyter’s work anniversary. And because we believe in the old adage “It is better to give than to receive,” we will donate an additional $50 in your name to your favorite charity on your special anniversary day! Just let People Ops know where to send the funds!

We care about things that happen to you. For this reason, we budget $100 for a gift to acknowledge important events in your life: wedding, the birth of your child, your return to work after an extended illness or injury, or the loss of a loved one.

It is customary business practice to foot the bill when meeting with clients. We encourage this as well, but we ask that you entertain within our means as a new startup. When asking clients to meet, please suggest a nice coffee shop rather than an expensive restaurant.

Training costs should usually be covered, if it is related to your role. When in doubt, reach out to Otto for questions.
With our open book policy, you may submit reimbursement requests for purchases of books related to your professional and career development.
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